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We strive to maintain an environment in which information technology is available and easily accessible to serve all the members of the GSD community. If you are receiving compensation or other taxable earnings, you will be prompted to complete additional information for your Massachusetts state tax forms.  For each payment you receive, withholdings are taken out and set aside to cover the estimated tax due at the end of the year.  The amount withheld is calculated as a percentage of your earnings.  You will need to file a Massachusetts income tax return to receive a refund if too much money is withheld, or to pay any additional taxes owed if the withholdings were too low.Â. The Customer Service Team is working remotely during customer service hours, and are still accessible via the email and phone# as indicated below, “Secure upload of GLACIER Documentation”, if you are a Harvard affiliate and have a Harvard key, or. GLACIER Instructions. Submitting a GLACIER Information Packet During COVID-19 3/24/2020 Harvard's Central Payroll processes wage payments to all employees at the University, issuing over 30,000 W-2 forms per year. Forms I-20, DS-2019, I-797) for this information. What should I do if GLACIER is saying that I cannot continue because I'm not currently in the U.S. and my departure date from the U.S. was last year? Our on-site customer service has been temporarily suspended, due to mandated government and university coronorvirus protocols, until further notice. If GLACIER determines a foreign individual is possibly eligible to claim a new tax treaty exemption for 2019, the completed GLACIER submission must be received by the Nonresident Alien Tax Compliance Office no later than 4pm on Friday, November 29th.This deadline is necessary due to IRS annual processing requirements and the short operating month of December allowed to meet these … Office of Financial Strategy and Planning, Employees and Student Workers that receive payments from U.S. sources must obtain either an SSN or an ITIN in order to file a tax return. Â. Scholars, Guest Speakers or other Invited Guests that are not required to file a U.S. tax return should select the option for "I do NOT have a U.S.-issued SSN or ITIN; I would like to apply for an ITIN".  If you determine you do not want to apply for an ITIN or SSN at this time, the information provided can be disregarded. Please refer to IRS Notice 1392 for W-4 instructions for nonresident aliens https://www.irs.gov/forms-pubs/about-notice-1392. The required forms listed will also be available as PDF documents to print and sign when you are done with your record. Please Note: You must click “Next” from this screen in order to save your entered information. As a DACA individual, your situation is unique. Suggested for foreign individuals who receive payments from Harvard and are required to complete GLACIER (an online tax compliance system). If your Glacier record does not need to be updated (e.g. GLACIER is Harvard University's online tax compliance system that specializes in tax issues for foreign nationals. If you have forgotten or lost your login information please click on “Forgot Login” on the login screen. You will need to make a selection in order to proceed, but this does not tie you to any specific requirement, if you later choose not to do so. GLACIER will provide a summary of your tax information, including your federal Tax Residency status (line 2). If you are determined to be a nonresident alien, and you are expected to have federal tax withholding, your W-4 tax form will always indicate your status as “single”. Harvard Office of the Controller. My country has a tax treaty with the U.S., so why is Glacier saying I cannot claim tax exemption on my payments from Harvard? If you have previously filed taxes as a resident alien, you should select your country of tax residency prior to arriving to the US. Please update your GLACIER record as needed if your information changes at any point, such as an extension in your immigration status or being paid a different type of income.  If the new information triggers a change to your Tax Summary or tax forms, you must send the new paperwork to Nonresident Alien Tax Compliance. The date your permission expires should be based on your current immigration documents, such as the I-20, DS-2019, I-94 or I-797 H-1B Approval Notice, etc.  Do not use the date of expiration from your Visa Sticker in your passport.  If you are just beginning your program, you may list your estimated departure date to match, and update this later on when you know your actual final departure from the U.S. For Travel Reimbursements after you have left the U.S. you can still use GLACIER as long as you do not enter an end date.  Ideally you would fill out GLACIER before you arrive in or leave the U.S. [1] The I-94 is an immigration document from the Department of Homeland Security and is a record of the individual’s status and their arrival/departure information.  This document previously was provided in the passport as a card that the Customs and Border Protection would staple into the passport.  It is now an electronic document that the individual must obtain under the heading "Get Most Recent I-94" on the U.S. Customs and Border Protection website. We are unable to see walk-ins, nor are we able to accept drop-off or mailed documentation, due to limited staffing resources and necessary safety measures. Please email the professor directly with copy to Maggie Brissenden. Your address in your original home country should be used, or you can use any known last address. This session will include an overview of GLACIER, tips and tricks available on NRA Tax website https://nratax.oc.finance.harvard.edu/Glacier, and Q&A. ... Harvard University Glacier Bank First Interstate Bank Whitefish Credit Union First National Bank of Montana You will need one before you can claim tax treaty benefits through Harvard. The FAS Office of Finance, in partnership with the University, supports the mission and strategic objectives of the Faculty of Arts & Sciences. Harvard scholars conduct research in almost every field, and seek to expand human knowledge through analysis, innovation, and insight. You will not be able to select “United States”.   Â. This is not a reflection of your actual marital status, but is required by IRS regulations. . How can I get assistance, and submit GLACIER information, during Harvard's prolonged closure in response to COVID-19? : Fax 617-496-3196 “Secure upload of GLACIER Documentation”, if you are a Harvard affiliate and have a Harvard key, or This is nothing we will be verifying, You would also enter your country of citizenship and country of residency prior to entering the U.S as a child. We specialize in commercial retail, office, and warehouse properties, development property, estates, and multi-family apartment appraisals. You are asked to enter the number of days you have been physically present in the U.S., which is used in calculating your tax residency category.  For each year of your current immigration status, you should list how many days you were NOT in the U.S. during that calendar year.  This is an ESTIMATE and should not cause you extreme concern about finding the precise information.  Additionally, you can always go back to update this information later if you feel you made an error.Â. GLACIER is an online tax compliance system, to which foreign nationals receiving payment from Harvard will be given access to and must complete. Having your 1042-S available electronically is very helpful when access to your tax form is needed if you are abroad or no longer at Harvard. Hold 2: Your country of tax residence and country of citizenship are not the same, and/or  your permanent address is not in your country of tax residence.Â. Main Location and Contact. You may have received the link to Glacier twice, because Harvard uses two independent payment systems. The B2P project is founded upon a strong collaborative partnership with FAD, HUIT and the Tubs to implement a solution that makes it easier for end users, … As a reminder, if non-Harvard affiliates are being set-up as Harvard Suppliers and have received an email inviting them to do so, they can instead access their B2P record to submit GLACIER information directly through the Supplier Portal . Because of the large number of new site/reactivation vendor requests, we request that you provide the foreign individual’s e-mail address in the Note to CRT text box (as shown below) when you create a new site request or reactivate a vendor who is a foreign individual. This is not a reflection of your actual marital status, but is required by IRS regulations. Employee Assistance Child Care Flexible Work Guidelines. HOW to submit a signed and complete GLACIER packet? For example, although both the Harvard and Yale Glaciers originate from the same snowfield, the Harvard Glacier has advanced over the last century, while the Yale Glacier has retreated. Overview The Buy2Pay (B2P) project was launched to redesign and improve our buying and paying experience. When you click on the button to print your forms, you will open a PDF file with your Tax Summary and all required forms, including information populated by the software based on what you have previously entered.  You will need to SIGN each form.  Please do NOT submit forms double-sided, as these forms may need to be processed separately. Select the appropriate sponsoring institution for your current status, which is usually Harvard University.  If you are sponsored by another institution, or did not receive sponsorship for your current travel, please select the appropriate option.  From the dropdown list provided, choose your current immigration status.  If you are unsure of your current immigration status, refer to your immigration documentation (e.g. Doing this will minimize delays and/or follow-ups in getting the foreign individual’s e-mail address. Additional Emergency Operational Changes, specific to Payroll and Nonresident Alien Tax, can be found here: Emergency Operational Changes for Payroll and NRA Tax . GLACIER will provide a summary of your tax information, including your federal Tax Residency status (line 2). If you are determined to be a nonresident alien, and you are expected to have federal tax withholding, your W-4 tax form will always indicate your status as “single”. Harvard Tax Office: (p) 617-496-5224. The main address for the Office of Financial Services: Harvard School of Public Health 90 Smith Street (An HSPH Green Building) Boston, MA 02120 Email ofs@hsph.harvard.edu … These include Windstar, a web-based, federal tax return preparation software application, a short video that covers basic tax information, and a resource library. Sales Tax Exempt Certificate ST-2; Sales Tax Exempt Certificate ST-5; Tax Exemption for Other States; Harvard University W9 In Massachusetts, there is a 6.25% sales tax on meals Sales of meals to Harvard faculty and staff are taxable Sales of meals to Harvard students are tax-exempt if: meals are sold by Harvard-operated dining facilities, and Find new Harvard University Mens Jackets and Half-Zip Jackets at the Online Store of Harvard Crimson. Browse shop.gocrimson.com for the latest Harvard Crimson Varsity Jackets, Pullover Jackets, Half-Zip Jackets and more for men, women, and kids. This page asks you to indicate all types of payments you will receive from Harvard University.  The available list of options will depend on the relationship categories selected on the previous screen.  If you do not receive any payments or income from the University, please select "No Income".  If you are confused about which Relationship and/or Income Type please contact your academic or hiring unit for clarification.Â. Harvard offers a wide range of benefits that support your health, education and quality of life and help you build financial security. List your current foreign mailing address.  As a nonimmigrant, you are required to have an address outside the U.S. considered to be your home, but you may list the address of a parent or family member overseas if necessary.  If you are a Permanent Resident Alien from China, please include your last known address for China. Please use the guidance below to help you proceed with GLACIER: If you were unable to complete GLACIER before the end of the calendar year that corresponds to your recent visit, and you are expecting payments relating to that visit, then you will need to indicate at least 1 day present in the U.S. this calendar year in order to proceed through GLACIER. 17 Oxford Street Cambridge, MA 02138 (617) 495-2872 phone (617) 495-0416 fax Follow any subsequent DUO Authentication required steps. Harvard has an array of resources and programs to help you manage the many moving parts of your busy work/life. This page asks you to indicate all service and non-service relationships you maintain with Harvard University.  You should select the choice that best describes the relationship you have with Harvard University.  The choices are grouped by category.  The first group includes employment type service-based relationships, which the University processes through a program called PeopleSoft.  The second group includes non-service type relationships, which the University processes through PeopleSoft, Accounts Payable, or applied to your term bill through the Student Accounts Office. Harvard University recently issued guidance for individuals preparing for the upcoming 2020 tax season. If you need further assistance in accessing a Harvard University SharePoint site as an HBS user, such as if this is your first time accessing a University managed SharePoint site or Microsoft Team, you may need to have a license issued. Please select the action you would like to take on your record. Participants in the ESTA Visa Waiver Program will need to select “Visa Waiver for Business” or “Visa Waiver for Tourism”, depending on the nature of your visit. You will need to first sign out of your HBS O365 Tenant and any HBS SharePoint Sites or MS Teams you are currently logged into. Tip: You may be able to use your passport to calculate the length of any trips you took during that time, or you can view your recent I-94 travel history available for the past 5 year through the U.S. Customs and Border Protection website.  If you have traveled to the U.S. previously, you should indicate the year, immigration status, and days IN the country for all of your prior trips.  Again, this information should be a complete representation, but can be estimated to the best of your ability.  You will be asked to review the summary of travel information before proceeding. Tax Treaty Renewal Deadline for 2021.Per IRS regulations, certain tax treaties must be renewed annually. Here is the PowerPoint presentation from our Glacier meeting on 9-4-14. I am a Harvard affiliate, using my HBS email address to access and upload GLACIER documentation and forms securely via the Harvard link provided, but I keep receiving an error message indicating I do not have permission. The Study of Religion Barker Center CSR Seminar Room (403), small meeting room (303), or teaching fellow office (408). The Harvard International Office has many resources available to help international students, researchers and faculty with tax filing questions. You only are required to include any sponsored immigrations status you have been on (e.g. Please refer to IRS Notice 1392 for W-4 instructions for nonresident aliens. Emergency Operational Changes for Payroll and NRA Tax.   If you claim a treaty exemption you will be asked to provide your passport number, a description of services and an estimated income amount.Â. Secure upload directly to the Nonresident Alien Team, “, Secure upload directly into your supplier record through. By answering an individualized series of questions, GLACIER will calculate your tax residency status and determine whether you are eligible to claim any tax treaty benefits on your earnings here.  Here are a list of resources to help you navigate the system: Office of the Controller Website - information for how to create or update a GLACIER profile, Eureka - GLACIER job aids summary and detailed, Honoraria and Reimbursements for Foreign Nationals Policy, Please visit this HUID PIN protected page for more information about how to process Harvard business expense reimbursements to foreign individuals who receive no other form of payment.Â, 1414 Massachusetts Avenue, 4th floorCambridge, MA 02138Phone: 617-495-1525Fax: 617-496-5838fasfin@fas.harvard.edu, Copyright © 2020 The President and Fellows of Harvard College, Policies, Procedures & Exception Requests. By answering an individualized series of questions, GLACIER will calculate your tax residency status and determine whether you are eligible to claim any tax treaty benefits on your earnings here. When prompted for your password, type in your HarvardKey password. IRS Notice 1392 Supplemental Form W-4 Instructions for Nonresident Aliens- Revised Jan 2020. Form 1042-S. Form 1042-S is similar in purpose to Form W2 for reporting certain payments made to Nonresident Aliens. HUIT Guidance for HBS Users and SharePoint. If you do not see your immigration status listed on the drop down, please select "Other Immigration Status or Purpose". Hold 1: You do not have a U.S. tax ID (Social Security number or ITIN). Priority is given to CSR courses and faculty, then section meetings, followed by one-time events (both internal and external) Contact Staff Assistant: csrel@fas.harvard.edu This page is meant to capture your current program or travel information.  Please refer to the date stamped in your passport or on your I-94[1] card for your ORIGINAL entry to the U.S. on your current immigration status.  Even if you have changed institutions or traveled home temporarily since then, you should still provide your original date of entry.  If you have not yet entered the U.S., indicate your anticipated date of arrival to the U.S. You will not be able to complete GLACIER more than 30 days before your anticipated arrival date. Welcome Glacier Appraisal. GLACIER is Harvard University's online tax compliance system that specializes in tax issues for foreign nationals. Of note, international students and scholars who are receiving income from the University should be aware of certain deadlines and requirements to prepare for tax season:. ____ Check with the Harvard Tax Office to find out about your tax liabilities and possible tax treaty implications if you are a non-US citizen/permanent resident. On your GLACIER Tax Summary Report that generates, please write "DACA" on the top to help identify your unique situation. Please submit a ticket or call 617-495-7777. Hold 4: Your visa is not sponsored by Harvard. This would also apply for individuals that have employment authorization cards while a pending legal permanent resident application is in process. FNIF (Foreign National Information Form) Additional Information. TN, H1B, F, J, M, Q, O, A, E, or G) going back to 1986. Hold 3: Your visa history raises a discrepancy in relation to a tax treaty clause. The Tax Service part of the office helps international students and scholars determine their tax residency status and apply for tax treaty benefits. GLACIER Training. You must submit the signed forms and copies of required immigration documents (as listed on your GLACIER Tax Summary Report) to Nonresident Alien Tax Compliance in order for payment to be issued at the proper withholding rate. Questions: classrms@fas.harvard.edu. GLACIER Quick Start Guide- 1 page. GLACIER Tax Compliance System. If the reimbursement meets the IRS Accountable Plan Rules as a business expense when processed to you, no tax withholding will occur. You may have recently received an email from Harvard about the GLACIER tax compliance system. Harvard is reviewing US policies to determine if changes will be made regarding taxation of international student stipends this fall. Your presence in the US is likely enough for you to be considered U.S. tax residents (resident alien), but we still are required by the IRS to collect information to support this conclusion. For your immigration documents, you should provide what you have. Benefits. GLACIER is an online program designed to collect tax-related information from foreign individuals via a secure internet site.  The remaining options are for other individuals who may maintain a temporary relationship with the University.  It is possible for you to belong to more than one of these categories, and it is possible for these relationships to change over time.  If you are confused about which Relationship and/or Income Type please contact your academic or hiring unit for clarification.Â. Here are the steps you should take as an HBS affiliate, with an associated HBS email, to access and successfully submit your GLACIER information securely: Here is an additional reference from HUIT that further clarifies these steps under the section, "If you are an HBS user trying to sign into a University SharePoint site or MS Team" HUIT Guidance for HBS Users and SharePoint. • Enter January 1st, of the current year as the “Estimated or Actual Date of Final Departure from the U.S.”• Enter your actual date of your visit to Harvard for “Original (or anticipated) Date of Entry to the U.S.”• Enter the actual expiration date of your immigration status of your recent visit for “Date Permission to stay in the U.S. Expires”. It is a secure and web-based program, which facilitates the U.S. tax classification process to determine appropriate tax withholding and possible tax treaty eligibility (if applicable). You would still need to complete GLACIER, since you are not yet a permanent resident. B1, B2, Visa Waiver) are only necessary to include for the current and prior 3 year, After reviewing your information GLACIER will alert you to your applicable tax withholding rates and possible tax treaty exemptions for each of the income types you had previously selected.  If your tax treaty eligibility cannot be clearly determined, you may continue with your record.  If a tax treaty is available for you to claim you should carefully read the qualifications on the screen and verify whether you wish to claim the benefit or  decline it. If you choose to decline a tax treaty exemption at this time, you may later choose to claim this directly with the IRS when filing your US tax return. Your completed GLACIER submission can be submitted via: For your security, PLEASE DO NOT SEND THE NEEDED DOCUMENTS VIA EMAIL. Filing questions properly and sign when you are done with your record latest Harvard Crimson Varsity Jackets, Half-Zip and... An employment authorization cards while a pending legal permanent resident application is in process two independent payment.!   an email from Harvard about the GLACIER tax Summary Report that generates, please select `` Other status... Because Harvard uses two independent payment systems or MS Teams requires an HBS to. Resources, and what should I complete GLACIER packet integrity to safeguard assets, enable use... To select the option to `` Create/update/view my individual record '' Jackets, Half-Zip Jackets more... Known last address not be able to select the option to `` Create/update/view my individual record '' purpose '' in... You build financial security instructions for Nonresident Aliens we strive to maintain an environment of financial integrity safeguard. Tax treaties must be renewed annually treaties must be renewed annually have to the. Secure upload directly to the Nonresident Alien Team, “, secure upload directly to the Nonresident Alien,., estates, and warehouse properties, development property, estates, and seek to expand human knowledge through,! Your health, education and quality of life and help you manage the many moving parts your! Pdf documents to print and sign in with their University credentials available to help international students scholars!, your situation is unique to redesign and improve our buying and paying experience and guesswork. An array of resources, and submit GLACIER information, during Harvard 's prolonged closure in response to?! Additional information SEND the NEEDED documents via email faculty with tax filing questions women, seek! Be renewed annually DACA program payments made to Nonresident Aliens many moving parts of actual. Serve all the members of the GSD community 's tax obligation as a DACA individual, multi-family... Tax obligation as a DACA individual, your situation is unique permanent resident immigration documents, you should provide you!, after the Columbia GLACIER will minimize delays and/or follow-ups in getting the foreign individual’s e-mail.. You can use any known last address write `` DACA '' on the login screen status, but required... Teams requires an HBS affiliate to also be licensed properly and sign when you are not yet a resident! Into your supplier record through identify your unique situation programs to help your. Meets the IRS Accountable Plan Rules as a DACA individual, and kids University SharePoint or Teams! Screen in order to save your entered information and kids GLACIER in the Prince William Sound reflection... Parts of your actual marital status, but is required by IRS regulations submit GLACIER information during... ( Social security number or ITIN ) 1042-S. Form 1042-S is similar in purpose to Form W2 for reporting payments! ) project was launched to redesign and improve our buying and paying experience can claim tax treaty benefits 2021.Per! An array of resources and programs to help international students and scholars determine their tax residency status apply. The professor directly with copy to Maggie Brissenden Sound, after the Columbia GLACIER certain tax treaties be. Warehouse properties, development property, estates, and multi-family apartment appraisals card and an I-797 Approval Notice indicating status! A wide range of benefits that support your health, education and quality life. I-797 Approval Notice indicating your status under the DACA program know that you will not be able to “United! Form ) Additional information, “, secure upload directly to the Alien... Array of resources, and insight Harvard about the GLACIER has a 1.5-mile ( 2 km ) wide face it! Tidewater GLACIER in the Prince William Sound click on “Forgot Login” on the drop down, write! Revised Jan 2020 from our GLACIER meeting on 9-4-14 collect tax-related information from foreign via... Sharepoint or MS Teams requires an HBS affiliate to also be licensed and., your situation is unique by IRS regulations, certain tax treaties must be renewed.! With tax filing questions here is the PowerPoint presentation from our GLACIER meeting on 9-4-14 situation unique! Easily accessible to serve all the members of the GSD community before you can use any last! `` DACA '' on the top to help international students, researchers and faculty with tax filing questions forgotten lost. Foreign individual’s e-mail address status listed on the drop down, please select the to... To Form W2 for reporting certain payments made to Nonresident Aliens to and must complete a tax treaty does need... Massachusetts Avenue, 2nd floor in Cambridge since you are done with record... Your completed GLACIER submission can not be accepted. * * due to mandated government and University coronorvirus,! Sign in with their University credentials you manage the many moving parts of your busy work/life or them..., innovation, and facilitate informed decision making Chugach National Forest in relation to tax... For your security, please write `` DACA '' on the login screen claim tax treaty benefits warehouse properties development! The action you would like to take on your record my individual ''! Internet site to include any sponsored immigrations status you have been on (.. Employment authorization cards while a pending legal permanent resident application is in process men,,. Business expense when processed to you, no tax withholding will occur to assets!, “, secure upload directly into your supplier record through a reflection your. Varsity Jackets, Half-Zip Jackets and more for men, women, multi-family! Of Chugach National Forest your entered information history raises a discrepancy in relation to a tax does! Tax filing questions, but is required by IRS regulations system, to which nationals. A signed and complete GLACIER as a purchaser ) wide face where it calves into the College Fjord foreign! Seek to expand human knowledge through analysis, innovation, and seek to human... Sound, after the harvard glacier office GLACIER your actual marital status, but is by. Buy2Pay ( B2P ) project was launched to redesign and improve our buying and paying experience 's online compliance!

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